What is a Certified Translation in the United States?
Definition of a Certified Translation
A certified translation in the United States is an official translation of a document accompanied by a signed statement from the translator or translation company, affirming its accuracy and completeness. It is commonly required for legal, governmental, and academic purposes, including immigration, court proceedings, and official submissions to U.S. authorities.
What Does a Certified Translation Include?
A certified translation typically consists of three components:
1. The original document or its copy – the document in its source language.
2. The translated text – a complete and accurate translation into English.
3. A certification statement – a signed declaration by the translator or translation provider attesting to the accuracy of the translation and their qualifications.
A certification statement generally includes:
• The name of the translator or translation provider.
• A statement confirming the accuracy of the translation.
• The date of completion.
• The translator’s or company representative’s signature.
When Is a Certified Translation Required?
Certified translations are often necessary for:
• Immigration applications – required by the U.S. Citizenship and Immigration Services (USCIS).
• Academic admissions – for foreign transcripts and diplomas submitted to U.S. schools and universities.
• Legal proceedings – for use in U.S. courts.
• Official document processing – such as marriage certificates, birth certificates, and visa applications.
• Medical records – when seeking treatment or health insurance in the U.S.
• Financial and business documents – including contracts, powers of attorney, and tax forms.
Who Can Provide a Certified Translation?
There is no federal law in the U.S. requiring certified translations to be completed exclusively by licensed translators. Any individual fluent in both languages can provide a translation, provided they sign a statement affirming its accuracy. However, for official and legal purposes, it is highly recommended to use professional translators or reputable translation agencies.
Certified vs. Notarized Translation
A certified translation includes a signed accuracy statement but does not require notarization.
A notarized translation, on the other hand, involves the translator signing their certification in the presence of a notary public, who then affixes their seal. This is required only in specific cases, such as when submitting documents for international use or certain legal proceedings.
Certified translations can be obtained from:
• Professional translation agencies
• Independent professional translators
